1 Corinthians 15:58 – Therefore, my beloved brethren, be ye stedfast, unmoveable, always abounding in the work of the Lord, forasmuch as ye know that your labour is not in vain in the Lord.
New hire reporting is the process whereby, as an employer, you report the newly hired employees employment details to the designated government entity soon after they are hired. Under Louisianas Act 97 from the 1997 legislative session, as well as federal legislation, titled the Personal Responsibility and Work Opportunity Reconciliation Act, all employers (or independent contractors) are required to report background information about newly hired or rehired employees to the designated state agency within 20 days after the workers first day of employment. Federal and state laws require employers to report newly hired and re-hired employees within 20 calendar days from the date that an employee begins earning wages.
James 5:4 – Behold, the hire of the labourers who have reaped down your fields, which is of you kept back by fraud, crieth: and the cries of them which have reaped are entered into the ears of the Lord of sabaoth.
All employers who pay wages to employees, including labor unions, are required to register in a “New Hire Register” and are required to report all new hires to the Register, or any rehires, of former employees who have been separated from their employer for over 60 days. The employer that actually employs and pays an employee to return to work, either part-time or full-time, would have to report New Hire information.
If the returning employee is required to fill out a new W-4 or has been separated from your employment for at least 60 continuous days, you must report this person as a new hire in your state new worker directory. An employer should report to the State New Hire Register any individuals that would qualify as employees under the Federal rules regarding the retention of employment taxes. Federal law requires multi-state employers that want to report their new employees in one state must have employees working in the state that they want to report.
Acts 20:35 – I have shewed you all things, how that so labouring ye ought to support the weak, and to remember the words of the Lord Jesus, how he said, It is more blessed to give than to receive.
If a payroll services provider reports the new hires to a single state on behalf of a multistate employer, the provider must verify that the employer is registered with the Department of Health and Human Services (HHS) to report to one state, and that the employer has employees working in the state that will be reported by the payroll services provider. Multistate employers not filing electronically can choose either to file a report on new hires in every state the employees are working, or they can file a consolidated report on all employees in all states in which they are operating in one states New Hire Register, but they do not have to file both reports.
For those employers with employees located in more than one state, we have two convenient reporting options. The easiest way to report is through direct online data entry, which is available to employers with Internet access. Employers may submit the data files on newly hired employees through several methods, including transmitting files via this Web site, via Internet connections using file transfer protocol (FTP), or mailing reports to us by diskette. Click here for more information about Electronic Reporting.
Luke 10:7 – And in the same house remain, eating and drinking such things as they give: for the labourer is worthy of his hire. Go not from house to house.
The NDNH, a database maintained by the Federal Bureau of Child Support, contains information about new recruits, wages, and unemployment reported by State Child Support Agencies, State Employment Security Agencies, and Federal agencies.
It contains more rigorous employment requirements for custodial parents receiving government assistance, and it increases the efficiency of child support programs by including the New Hire Reporting Programs from each state. Also, because New Hire Reporting laws absolutely require employees to provide their social security numbers, this is another tool that can be used to check SSNs (see an article in the next section of this book entitledChecking Social Security Numbers). Under the new hire reporting law, employers in Texas are required to report all new hires and rehires within 20 calendar days after they are hired, or, if an employer makes the new hire reports electronically (online or with magnetic media), at least twice a month, with all reports being completed within 12-16 calendar days of one another.
1 Timothy 5:18 – For the scripture saith, Thou shalt not muzzle the ox that treadeth out the corn. And, The labourer is worthy of his reward.
States can set the time frame for when the reports are required, but they should not exceed 20 days after an employer has hired an employee. Employers also are required to report any employee who remains on the payroll during an interruption of services or pay shortfall, then returns to work after 60 days.
However, if the employee returning to work has not been officially discharged or removed from payroll records, or returns to work within 60 continuous days after being separated, there is no requirement to report this person as a new hire. If a terminated employee has a Child Support income withholding order, then termination must be reported to the agency issuing the order. Not if the employee has been reported before, and if you, as the new employer, continue to comply with any income withholding orders in place.
The individual needs to report just once, unless there is been a gap in your companys services and you require a new W-4 to start working. The W-4 form must also include the employees birthdate and the date he or she was hired. Once the employee has been hired, the Date of Birth is a good idea to collect for reporting purposes.
Genesis 3:19 – In the sweat of thy face shalt thou eat bread, till thou return unto the ground; for out of it wast thou taken: for dust thou art, and unto dust shalt thou return.
If you are filing a file with employees under more than one FEIN number and/or state UI number, make sure that each file contains relevant employer data for each employee. The printed roster should include all of the required information from the new hire reporting form, be created using a minimum of 10 point font size, and clearly display the employers name, federal employer identification number, and address on the top of each page of the report.
The employer must consult the laws in the state where the employee is employed to determine if an employee is required to be reported, and, if so, where to file the report. Federal law states that the employer for purposes of reporting new employees is the same employer for purposes of filing Federal Income Tax returns (as defined by Section 3401(d) of the Internal Revenue Code of 1986) and includes any public or employment organization.